These protocols are SOESD templates that should be used as attachments to your Operating Blueprint.

Many of these protocols need to be customized to your school.

Yellow highlights = make specific to your location

Purple highlights = link a document

COVID Symptom Monitoring

Gastrointestinal Symptoms Tracking

Influenza-Like Symptoms Tracking

Cohort Daily Log

Designating who is Responsible for Cohort Logs

Informational Flyers

General COVID-19

Know the Facts About Coronavirus: Offers quick and basic information about what it is, symptoms, how it spreads, severity, who is at risk, and what one can do to protect themselves and others. Source: Oregon Health Authority.

Know The Facts OHA

COVID Glossary

How to Protect Yourself and Others from COVID-19 – This two sided flyer explains how COVID-19 spreads, preventive steps, and other important information.

Oregon Sector Risk Guidance Chart – shows current risk assessments by population and allowed activities within each risk level.

COVID-19 Glossary (p. 84)

These flyers in multiple languages can be found here:  https://govstatus.egov.com/OR-OHA-COVID-19

District Operational Plan (Feb 3, 2022)

Communicable Disease Management Plan (Feb 2, 2022)

Safe Return to In-Person Instruction and Continuity of Services Plan (March 17, 2022)

ESSER III Plan (Elementary and Secondary School Emergency Relief)

ESSER III District Integrated Planning Tool – April 2022 update

4/29/21 RISING CASE UPDATE: 

In light of increasing cases, hospitalizations and variants of concern that are more transmissible, OHA is now recommending 14-day quarantine for all unvaccinated contacts in all settings, including schools.

SOESD: Just as a reminder, the word “recommendation from the OHA” means required to LPHAs to the extend that they can “require” someone to stay home.  Schools can require students from not returning to school.  This caused much confusion.

A 14-day quarantine is the lowest risk approach and helps reduce spread from asymptomatic people, which we know is a significant contributor in this pandemic. This change has been shared with local public health authorities (LPHAs). As most of you are aware, these quarantines destabilize the educational environment. Redoubling efforts around entry screening and making sure families know not to send their children to school when they have symptoms or have had a close contact with someone with COVID-19 will help to reduce the impact of COVID-19.

ODE Toolkit: Planning for COVID19 Scenarios in Schools (2/19/21)

Among other resources, this toolkit details specific scenarios and immediate action steps required to respond and communicate when a student or staff member:

• Is exposed to a confirmed or presumptive case of COVID-19
• Becomes ill with COVID-19 symptoms
• Tests positive for COVID-19
• Tests negative for COVID-19
• Does not get tested for COVID-19

ODE & OHA’s Joint Statement on Transportation (bussing)

• CDC’s requirement to wear masks during transportation (1/29/2021)

All below documents updated 4/28/21 to RSSL 6.4.2. When you click on a link, a .doc file should download to your computer.

• Communication Flowchart Template
• Letters to Families
  • Schools Close to In-Person Instruction
  • Staff Exposure to COVID19
  • Stay Home – Notify Us If Sick
  • Case of COVID19 in School
  • Prevention and Information. Use this letter to help prepare parents and families for COVID-19 events in your school or district. Let them know how they’ll be updated and where to go for more information.
  • Mask Requirements – for families (5/10/21)
  • Mask Requirements – for staff (5/10/21)
• Media Talking Points for Covid-19 Events. For School Leaders to customize.
• Media Script for School Staff
• Message to District Office/District Nurse – Positive Case at School
• Phone Call of COVID19 Event (pre-recorded message)
• Script for Teachers – Staff – Positive Case at School

Parenting Resources

Helping Children with Traumatic Separation or Traumatic Grief Related to COVID-19: Offers information on how to talk with children about traumatic separation or traumatic grief as it relates to the COVID-19 pandemic. Published in 2020.

NCTSN Resources Related to COVID-19: Identifies existing NCTSN resources related to COVID-19. The list includes fact sheets and resource guides, offering information and suggestions for supporting children and families during COVID-19. Published in 2020.

Supporting Children During Coronavirus (COVID19): Offers ways to support children and talk to them about COVID-19. This fact sheet describes how to start a conversation with children about COVID-19, correct inaccurate information, encourage children to ask questions and how to answer them, help children self-regulate, and outlines common reactions, how to stay connected, practice self-care, and what to do if you need extra help. Published in 2020.

Helping Children Cope with the COVID-19 Pandemic: Helps parents and caregivers address their children’s concerns and worries arising from the COVID-19 pandemic and the disruptions of normal life that we are experiencing. This fact sheet is intended to help caregivers identify and address signs of adjustment difficulties in children and teens and suggest ways to talk to them about their fears and concerns. Published in 2020.

The Power of Parenting During the COVID-19 Pandemic: Mourning the Death of a Loved One: Provides caregivers guidance on mourning a death of a loved one due to COVID-19. This fact sheet offers information on saying goodbye when you couldn’t be there, understanding developmental differences in behaviors associated with grief, and seeking alternative support if needed. Published in 2020.

The Power of Parenting During the COVID-19 Pandemic: Helping Children Cope with the Impending Death of a Loved One: Provides caregivers guidance about how to address the impending death of a loved one due to COVID-19. This fact sheet offers information on anticipating a death, preparing a child for the death, and saying goodbye. Published in 2020.

The Power of Parenting During the COVID-19 Pandemic: Addressing Fears and Feelings from Prior Losses: Provides caregivers guidance about how to address fears and feelings of prior losses that are coming up during COVID-19. This fact sheet offers information on loss and trauma reminders, coping with separation, and the mind body connection. Published in 2020.

PFDL Recommendations for Holding a Virtual Community Circle to Build Connection During COVID-19: Offers ways to hold a virtual community circle. This fact sheet discusses virtual community circles and reasons to hold them, includes sample virtual circles, and describes how to facilitate a virtual community circle. Published in 2020.